FAQ (Frequently Asked Questions) – Vyasa-puja

FAQ Table of contents


When are the festival days?
The festival days are Friday 24 apr until Tuesday 28 Apr 2020. During these days the festival and accommodation fees apply.

Do I need to register?
Registration is required for everyone even if you are not staying at Radhadesh or when visiting for 1 day. To plan and organize correctly and inform Radhadesh management / kitchen we need to know who and how many people are coming!

When does the festival registration start?
Registration starts on the 1st of Feb at 15h (CET).
An online form will be made available on KKSBlog to register. The registration is open from the 1st of Feb until the 31st of March.

How does the registration process work?
The registration process involves these steps:

  1. Register
  2. Payment
  3. Confirm

Register: You can register up to 4 persons.
Payment: You have 10 days to pay the festival and accommodation fee
Confirm: Once your payment is received we will confirm your reservation

For those who need transportation from/to the airport/trainstation a special taxi form will be made available on the 1st of April.

Why do I need to pay in advance for my reservation?
In order to plan the accommodation efficiently you must pay your accommodation within 10 days after your reservation. When payment is received we will confirm your booking. If you do not pay your reservation within 10 days we will cancel your reservation!

I want to cancel my reservation!
Too bad you cannot make it for these wonderful festivals! You can cancel your reservation at any time by writing to vyasapuja@kksblog.com. Please note that we do not refund your accommodation and festival fee if you cancel after the cancellation period.

What is the cancellation period and what about refunds?
If you cancel before the 1st of April then we can refund your fees. If you cancel after this date we unfortunately cannot refund your fees as we already allocated the accommodation for you and are required to pay the Guesthouse in advance!

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What are the accommodation prices?
See below at the prices section.

I come earlier and/or leave later than the festival dates!
If you arrive earlier or depart later than the festival days extra accommodation charges will apply:

Thu 23 Apr: Shared room +€15,- | Dormitories +€10 | Ashrama +€10
Wed 29 Apr: Shared room +€15,- | Dormitories +€10 | Ashrama +€10
Other dates: Radhadesh Guesthouse rates apply *

* Please note that Radhadesh will also charge you for extra breakfast, lunch and dinner!
* Accommodation outside the festival dates can be booked by writing to guesthouse@radhadesh.com

Can I book a private room in the guesthouse?
No. All guesthouse rooms are shared rooms (6-8 persons).

Can i stay with my family in a shared room or dormitories?
Dormitories and ashramas are separated for men and women. Some shared rooms are mixed (families with kids). This is planned by the registration & accommodation team. We try to accommodate everyone’s wishes and keep families together as much as possible. The amount of shared rooms is very limited. You can always book privately owned accommodation outside of Radhadesh if you like to be with your family during the festival.

Can I stay in the ashrama?
You can only stay in the ashrama if you are a resident brahmacari / brahmacarini at your local temple.

Can I stay in the ashrama and do service?
If you want to stay longer in the ashrama and do service then you need to contact Radhadesh management about this.

What to bring?

  • A portable radio/telephone with headphones for translations
  • Ashrama & Dormitories
    Bring your own sleeping mat, sleeping bag and towels. A shared bathroom is available on the 2nd floor in the guesthouse. The ladies dormitory (old gurukula building) also has a shared bathroom available. A flashlight is always handy to bring. Earplugs?
  • Shared rooms
    Most shared rooms have an attached bathroom. Beds, mattresses and bed-linen is provided. Towels are available but limited so bring your own. Toilet paper is available from the front desk. Radhadesh can still be quite cold in April. So warm clothing is advised. Check the weather

I want to book an apartment/house outside of Radhadesh.
If you like to rent a private room/house/apartment we suggest the bungalows at the SunClass park, AirBnB and Booking.com. More info here…

I want to camp outside
Radhadesh has lots of camping site space. You can bring your tent or camper and park on the Radhadesh grounds. Please note that there is no electricity available for campers. If you use the Radhadesh facilities like showers/toilets then a daily fee will be charged. See pricing below.

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Do I pay for prasadam during the festival?
The festival fee (see below) includes all meals during the festival days. If you are not going to Kingsday then the meals in Radhadesh are also included.

I have special dietary requirements.
If you have special dietary requirements please contact us directly. If possible we advise you to take all the specialty food items that you might need. During this busy festival we cannot guarantee that the meals are free from certain ingredients.

We requested the Radhadesh kitchen to have a few vegan options during each meal. But be sure to ask during each meal which course is vegan.

Lunch Pack (Departure day)
On the last day of the festival we offer a lunch pack for those travelers who are departing. The lunch pack is included in the festival price.
During breakfast (9am) a special table will be available where you can collect prasadam (usually bread, snack) , drinks and bags to assemble and make your own lunch. This is only available on that day and only during breakfast!

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 Donation & Fees

How can I donate?
You can donate by PayPal, credit card, by bank or in person. Visit the donate page for detailed information.

What is the festival fee?
This fee mainly covers the prasadam costs and smaller expenses. Other major expenses (like buses rental) need to be covered by our fundraising. Organizing two festivals costs a lot of money. To give you an idea; the total cost is approx. 23000 euro. Here you can find the financial overview of 2019.

The festival fee can be paid by bank transfer or in cash only at the guesthouse reception upon your arrival.

What is the accommodation fee?
Depending on your accommodation Radhadesh charges a certain fee. There are limited shared rooms available, dormitories and asharama’s. Each with its own fee. The accommodation fee needs to be paid in advance (within 10 days of registration).

Why are you ask for donations AND festival fee.
We would like to make this festival completely free. That is why we request you to donate for these festivals. We would need to collect almost 23000 euro to make it free of charge. The last few years we received approx. 12000 euro in donations which means we need to cover other costs by charging the festival fee. That is why we still need to ask for a festival fee and donations.

What are the fees for accommodation and festival?
Prices are for 1 adult and include accommodation and prasadam during the festival*.

  • Shared room – € 60
  • Dormitories – €40
  • Ashrama – € 40
  • Camping/van/mobile home – €7 / day
  • Festival fee – € 40

* Festival pricing is only valid during the festival dates! See above for dates.
** The accommodation fee needs to be payed in advance. The festival fee can be paid by bank transfer or in cash only at the Guesthouse reception upon your arrival .

Is there a special price for children?
Children below 10 years: Festival fee is 1/2 price.
If children need their own bed normal accommodation fees apply!

Do you sponsor devotees or can i do service instead of paying?
Generally we do not sponsor devotees or offer service during the festival. Contact the Vyasa-puja team for more info at vyasapuja@kksblog.com.

I cancelled my reservation. Can I get a refund?
If you cancel your reservation before the 1st of April then we can refund your payment. After the 1st of April we can unfortunately not refund your fees anymore. If you payed by PayPal, credit card or bank we will refund your payment minus the transaction/bank fee!

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 Travel and transportation

Since the numbers are growing and that we are having more and more difficulty to arrange transportation every year, we ask as much as possible for devotees to travel together by their own vehicles. You will alleviate our work by allowing us to pick you up from either of these train stations (Marloie, Marche, Barvaux) or the Marche bus stop. So we strongly advice everyone travelling to Radhadesh to arrange their own transport from and to the airport/train station.

There is a special page available with detailed travel information. Click here to view the travel info page.

Transportation booking form

The transportation form is available from the 1st of April and you there can submit your transportation requests*. If you registered for the festival you will receive a newsletter with the booking form.

*Again we would like to urge you to travel by public transport to the nearest train station (Marloie, Marche, Barvaux) to help us.

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 Visa applications

I have a foreign passport and require a visa
The Guesthouse in Radhadesh can offer you proof of lodging in the form of an invitation letter. Please contact us at vyasapuja@kksblog.com.

* Please note that visa applications and invitation letters take time to process, so make sure you apply as soon as possible. We are not responsible for denied visa applications.
* Please note also that the visa invitation letter is valid for Belgium. So you need to apply for a visa at the Belgium consulate in your country.

Is my visa valid for other countries?
If you applied and received a visa from the Belgium consulate in your country you should have a “Schengen” visa. This visa is valid for all EU countries.

I got a visa from the Belgium consulate. Can i fly to Amsterdam?
Your point of entry into the EU must be Belgium (Brussels).

Read more: https://www.schengenvisainfo.com/how-to-apply-schengen-visa/

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 Vyasa-puja book

When the vp book page is available you can send your offering in the form of text, audio or video on this page.

When is the deadline for the VP book?
The deadline is the 15th of Feb 2020.

Why is there a deadline?
We need time to collect & edit the offerings, designing the book, doing the layout and have it ready to be published. This takes approx. 2-3 months.

I want to send my offering directly to Kadamba Kanana Swami!
If you do not want your offering included in the book you can send it directly to Kadamba Kanana Swami.

What is the official Vyasa-puja date?
The official appearance day for Kadamba Kanana Swami is one day before the appearance day of Gadhadar pandit (apr/may).

The official VP day for Jayadvaita Swami is two days after the disappearance day of Gaura Kisora das babaji (oct/nov).

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As an initiating guru Kadamba Kanana Swami has been accepting students for many years. And usually during the Vyasa-puja festival he performs this ceremony. If you are about to receive your first initiation then here are the requirements and some helpful links for you.

Requirements for initiates
Each student to be initiated is requested the following

  • Recommendation letter from an ISKCON authority*
  • New initiation beads (japa mala). Make sure you attach a name tag!
  • New beadbag.
  • Neckbeads (kunti mala) – 3 rounds. (make sure they fit!)
  • 2 Brahman threads (2nd initiates, men only)

* An official disciple course might be part of the requirement. See below for more info.

Disciple course
Kripamoya (acbsp) wrote a detailed article about getting initiation. You can read it here.
Online course: bhakticourses.com/iskcon-disciple-course-material/
Bhaktivedanta College course: bhaktivedantacollege.com/events/disciples-course/

If you still have questions about initiation please read our newsletter article about initiation.

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Can i join the buses from Amsterdam to Radhadesh?
To go with the bus you are required to register and book a bus seat! Once your booking is confirmed can you go by bus.

If empty seats are available then it is possible to travel to Radhadesh (depending on availability). The costs are 25 euro per seat! Please contact us for more info.

Can i take my child to Amsterdam Kingsday?
We don’t recommend children below 10 years to join the harinam in Amsterdam. The bus trip takes almost 8.5 hours and the harinam is another 8 hours. There is no option to take rest at the site or the temple (is closed during Kingsday).

If you do take your children to the harinam we strongly remind you, the parents, to watch over their children carefully during the busy Kingsday in Amsterdam!!!

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 Contact info

Was your question not on this list? Contact us directly by emailing to vyasapuja@kksblog.com.

I want to receive the newsletter. Where do I sign up?
You can sign up here. The newsletters are usually sent once per month until the Vyasa-puja festival starts. When required additional newsletters will be sent. Missed a newsletter? You can find them here.

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